Administration Assistant

Administrative Assistant

Primary Objectives:

• Work closely with front-line field staff and managers to assist and support in all areas of back-office administrative duties
• Provide quality service to internal & external customers.
• Maintain professionalism & prioritize workloads effectively.

Position Accountabilities and Responsibilities:

• Data entry to ensure accurate invoicing.
• Assist in preparing monthly claims.
• Develop, build, manage, and maintain maintenance works job tracking software.
• Track maintenance activities through developed systems.
• Develop and maintain a filing system.
• Prepare reports and associated documents for clients and internal review.
• Liaise with subcontractors, suppliers, and clients' representatives.
• Act as the first point of contact for internal and external customer enquiries for project-related information and data.
• Assist in procurement.
• Prepare sales quotations and sales order entries.
• Provide sales support to other product business units as required.

Candidate Requirements:

• Minimum 2 years of experience with administration duties.
• Excellent organizational skills.
• Understanding of workplace health and safety in the construction industry.
• Exceptional people handling skills.
• Thorough understanding of English written and general business terminology.
• Ability to liaise with suppliers and customers.
• Ability to communicate at all levels of the organization, both internally and externally.
• Ability to prioritize duties, analyze problems, and apply solutions.
• Self-motivated, positive, and business-oriented.
• Disciplined self-starter.
• High levels of ethical behaviour.
• Computer literate with excellent understanding of MS Excel and Word.

If you are a motivated individual with a passion for administrative support and meet the above criteria, we would love to hear from you!